The Ultimate Employee Onboarding Gift Kit Guide
30 Seconds Summary
- Onboarding kits make new workers feel welcome and ready for their first day.
- Kits can have work tools, branded items, and small gifts that show company culture.
- Useful items like Everki bags can help with work or travel every day.
- A good kit helps employees feel confident, happy, and ready to work.
Sometimes, when a new person joins a company, the first day feels a bit strange. You don’t know anyone yet. You don’t know how things work. You feel excited but also a little lost. And this is why many companies now use an employee onboarding kit. It is like a small welcome box, but it does much more. It helps the new person feel welcomed and ready to start.
In this guide, we will explain how to make onboarding gift kits simple, useful, and memorable.
What is an Employee Onboarding Kit?
An onboarding gift kit is a small box or bag that a company gives to a new employee. It can be on the first day or before the first day. Inside, there are useful items, work tools, small gifts, and sometimes personal notes.
The idea is simple: Make the new person feel welcome, and make the first week easier.
Some companies keep it very simple, while others try to make it fun, personal, and full of things that show the company’s work culture.
Want to make your welcome kit even better? Take a look at Everki’s wheeled laptop backpacks. They are strong, easy to use, and great for new employees who travel a lot.
Why Employee Onboarding Kits Are Important?
A small kit can make a big difference. Even simple things like a notebook or a welcome letter can change how someone feels when they walk into a new place.
Here are some reasons why it works well:
Helps With First-Day Nerves
Starting a new job feels scary. When you get a friendly kit, you feel like the company thought about you before you even arrived.
Gives Tools You Need Right Away
Many people start a job and spend the first day waiting for access or asking for small things. A good kit solves this.
Shows Company Culture
If the kit has thoughtful items, it shows that the company cares about people and quality.
Makes People Want to Stay Longer
A warm welcome often leads to higher job satisfaction. People remember how you made them feel.
Helps Remote Workers Feel Included
Remote workers sometimes feel far away. A kit delivered to their home makes them feel part of the team from day one.
What to Put Inside an Onboarding Gift Kit?
There are no strict rules as to what should be put inside an onboarding gift kit; however, most of the good kits include a mix of these items
Essential Information
These things help the new hire understand the company better:
- Welcome letter
- Company values
- Handbook
- First-day or first-week plan
- A simple chart of who is who
- Login details if needed
People often read these slowly at home. It helps remove confusion later.
Work Tools
This depends on the job. But usually, it includes:
- Notebook
- Pen
- Sticky notes
- Laptop stand
- Headphones
- Maybe a mouse or keyboard
These things help create a small workspace, even if someone works from home.
Branded Company Items
Some common items are:
- T-shirt
- Hoodie
- Water bottle
- Mug
- Tote bag
- Stickers
- A small desk plant
These are simple, but they help a person feel part of the team.
Personal Touches
These are the things that make the kit feel special. For example:
- A handwritten note
- A small snack
- A coffee gift card
- A tiny plant
- A little item related to the job role
Even one or two small items like this can make someone smile.
If you want to add a smart and useful work item to your welcome kit, you can check out Everki’s briefcase laptop bags. They look clean, feel professional, and are great for everyday office use.
How to Make the Kit Feel More Personal?
Most companies forget this part, but personalization can make any kit truly unforgettable.
Here is how you can do so:
- Adding the person’s name on the mug, notebook, or even on the welcome letter.
- Matching gifts to the job role, for example: a designer can get a sketchbook, while a salesperson may like a nice pen or planner.
- A short handwritten note from the manager can make a huge difference.
New Employee Welcome Kit Examples
Here are some simple and easy new-hire welcome gift ideas you can give to your new team members.
A Compact Essential Welcome Kit With Everki Messenger Bag
You can create a compact employee onboarding kit with an Everki Messenger bag. The Venue Messenger is a great gift for new workers who move a lot. They may travel to the office, meet clients, or sit in a café to work. The bag has an RFID pocket, a soft space for a tablet, and a clean black design. It looks nice and is very useful. It is a good item for a welcome kit.
What is inside this kit:
- Venue Messenger
- Company notebook for writing first-week notes
- Metal pen with your company logo
- Reusable steel water bottle
- Welcome card with a small message from the team
Why is this kit good?
It is small, modern, and easy to use. It helps new workers feel ready, organised, and happy on their first day.
A Professional Starter Kit with Everki Advanced Briefcase
Professional welcome kits for new employees can also be made using briefcase laptop bags from Everki.
The Advance Briefcase is light and slim. It can hold a laptop up to 17.3". It is good for new workers who like a clean and professional style. When you add simple work items to it, the kit looks neat and ready for office use.
What is inside this kit:
- Advance Briefcase
- Company polo or t-shirt for team spirit
- Desk organizer or pen holder for their new desk
- Good notebook and pen set
- Small tech pouch for cables and chargers
Why is this kit good? It gives new workers the basic things they need to set up their desks. It helps them feel ready, confident, and calm on their first day.
Premium Travel & Hybrid Work Kit with Atlas Wheeled Backpack from Everki
Here is a new hire welcome gift idea for remote or hybrid workers. The Atlas Wheeled Laptop Backpack is made for workers who travel or work in many places. It has an adjustable laptop space, smooth wheels, and ample space. This makes it a strong main item for a high-value welcome kit, especially for managers or remote teams.
What can you put inside this kit:
- Atlas Wheeled Backpack
- Company hoodie or soft sweatshirt for comfort during travel or homework
- Insulated travel mug for daily trips or long meetings
- RFID-safe card holder or key lanyard
- Small snack pack (nuts, granola, or chocolate) to add a warm touch
Why is this kit good? It gives comfort, easy travel, and good organisation. It is perfect for workers who move around a lot or work with many teams.
Digital Welcome Kits for Remote Workers
Many companies now hire remote employees. For remote people, you can still send a physical kit, but it is also useful to create a digital welcome pack.
A digital pack can include:
- Access links
- Video messages
- A digital handbook
- Training material
- A calendar for the first week
- Team introduction pages
This helps the new hire understand what is going to happen on day one.
How do the Onboarding Gift Kits Help With Culture?
A welcome kit can reflect the company’s values. For example:
- Eco-friendly items show you care about the environment
- High-quality items show you care about long-term value
- Personalized items show people matter
Benefits of a Good Onboarding Kit
Giving new employees welcome gifts has a strong effect:
- Less confusion
- Strong first impression
- Higher morale
- Better teamwork
- Faster productivity
- Higher retention
When to Give the Onboarding Kit?
There are a few good options:
- On the first day: Nice surprise at the desk.
- Before the first day: Good for remote workers.
- During a welcome call, if someone joins virtually, you can send the kit earlier and show it during the call.
Best Practices for Sending the Kit
- Check that all important documents are inside.
- Pack items neatly and safely.
- Add a small handwritten note.
- Double-check the new hire’s address.
- Share tracking info with remote staff.
- Keep digital files easy to open.
Over to You
Onboarding is not just paperwork. It is the start of a new journey for the employee. A warm and thoughtful kit helps the person feel seen. It shows that the company cares. It builds trust early. And when you add practical items like bags from Everki, you give the new hire something they can use every day.
If you want to give your new team member something useful for daily work, take a look at Everki’s bags for laptops. They are strong, easy to carry, and made for everyday office needs.
Shop laptop bags from Everki today!
FAQs
Q: What is an employee onboarding kit?
A: An employee onboarding kit is a package given to new hires to help them feel welcome. It usually includes work tools, company items, and small gifts to make the first days easier and more enjoyable.
Q: Why are onboarding gift kits important?
A: They make a strong first impression, reduce confusion, show company culture, and help employees feel valued. A good kit can also improve morale, teamwork, and retention.
Q: What should be included in a new hire welcome kit?
A: Some common items include notebooks, pens, company apparel, mugs, tote bags, small snacks, and sometimes personalized notes or tech accessories.
